Netcare: Ward Administrator Vacancy

Company: Ward Administrator

Location: South Africa

Closing Date: 15 September 2026

Applications are closing rapidly for the Ward Administrator – Theatre at Netcare Pholoso Hospital 2026 vacancy, with the application window set to end on September 15, 2026.

If you are looking for an onsite, full-time administrative opportunity within a major healthcare facility, this open position provides a direct entry point into healthcare operations.

Below is the complete breakdown of the Netcare careers 2026 opportunity, detailing the Ward Administrator – Theatre at Netcare Pholoso Hospital 2026 role specifications, duties, and qualifications needed to submit your application on time.

Company Overview

Netcare states that it provides meaningful careers that connect people with purpose. The organization emphasizes a shared commitment to delivering the best and safest care, guided by values of Care, Truth, Participation, Compassion, and Dignity.

Job Overview

• Job Title: Ward Administrator – Theatre
• Location: Netcare Pholoso Hospital (Onsite)
• Employment Type: Full time
• Closing Date / Deadline: September 15, 2026 (1 day left to apply)
• Reference Number: JR108594
• Salary Band: Not specified by employer

Job Purpose / Role Summary

The incumbent is responsible for co-ordinating all secretarial and administration work within the Theatre department. Key duties include receiving representatives, visitors, and doctors to make them feel welcome, assisting data capturers with resolving error logs on MoBit, and supporting Theatre staff and the Unit Manager with assigned administrative tasks.

Key Responsibilities

Consistency of Care

• Telephone Etiquette: Answers the telephone in a friendly and professional manner; takes messages for staff, patients, and doctors.
• Bed Bookings: Documents bookings from the Bed Booking Clerks and allocates beds to new patients in the ward; admits the patient into the ward; ensures all new admissions are on the patients name board with the time and date of theatre; updates patient board when patient arrives.
• Admissions: Welcomes the patient; accompanies the patient to his/her room; ensures the patient receives a ward information form; places patient stickers in the Ward Admission Register; performs clinical work station accuracy checks to ensure the patient is in the correct room and bed; correlates SAP, CareON, and IMT (Correct patient in correct bed).
• Transfers: Ensures suitable arrangements are made with the receiving or transferring ward; ensures transfer forms are completed by the relevant nurse and filed in the patient’s file (Non-CareON hospitals); obtains a bed number, unit, and hospital for any interfacility transfer; informs and confirms relevant nursing staff regarding transfer arrangements; ensures transfer processes are completed on CareON; ensures the doctor and patient’s family are informed; ensures ward transfers are done timeously on SAP.
• Discharges: Informs patient’s family of discharge when requested; ensures patient is discharged timeously on SAP; ensures discharge process has been completed on CareON by relevant nursing staff; ensures discharge files are accurately completed and sent to billings; assists nursing staff to make follow-up appointments for discharged patients.
• Ward Staff Administration: Assists with staff shift planning in the ward if required; schedules nursing staff hours on Kronos system and assists with editing time cards on Kronos; ensures nursing staff are informed of new memorandums; updates internal communication book and unit-specific digital group; transcribes off duties to staff allocation book; takes minutes of staff meetings.
• Stock Control: Assists the Unit Manager with stock-related issues; captures manual charge sheets when required; assists with stock management in the absence of a Stock Controller, working closely with the allocated stock controller to ensure optimum stock levels; ensures stock levels (stationery and ward stock) are maintained.
• General Tasks: Maintains excellent customer care with all ward stakeholders; captures required data onto SAP; ensures patient name board is kept updated; performs daily hospitality rounds in unit; performs daily FAD rounds in unit and provides feedback to Unit Manager; checks that all TVs and bells are in working order and reports to Unit Manager; ensures delivery of flowers to patients; completes job cards timeously and follows up on completion; ensures nurse’s station and ward reception area are neat and tidy; ensures CareON charging station is clean and assists UM/Shift leader with control of IPADS; captures patient statistics; updates IMT daily (IMT-Merge patient information, load devices, stop devices, check and load CRE and MRSA info); updates patient information on CareON; updates death register on SharePoint; assists with linen control.

Transformation of Our Society

• Personal and Professional Development: Assumes responsibility for own personal and professional development; keeps up to date with Netcare’s evolving policies and procedures.

Minimum Requirements

To meet the Ward Administrator requirements and qualifications, applicants must possess the following essential criteria:

• Education: Grade 12 or equivalent NQF Level 4 Qualification.
• Work Experience: 2–3 years’ experience in an administration position.
• Knowledge: Computer literate.
• Physical Requirements: In the event of any physical or psychological limitation that may impair the employee’s ability to perform the required job function, the employee must consult the employer for reasonable accommodation.

Preferred Skills / Nice-to-Haves

• Education: Business Administration and/or Secretarial Qualification.
• Knowledge: Knowledge of SAP IS-H is advantageous.

Salary & Benefits

The specific Ward Administrator salary at Netcare Pholoso Hospital is not specified by the employer in the official posting. Benefits and remuneration packages are governed by internal Netcare employment standards and will be disclosed to shortlisted candidates during the recruitment phase.

Location & Work Arrangement

This position is strictly an Onsite role located at Netcare Pholoso Hospital. Remote work options are not available for this job posting.

How to Apply for Ward Administrator at Netcare

1. Review the full job specifications to ensure you meet the essential Grade 12 and 2–3 years administration experience requirements.
2. Prepare your updated CV, educational certificates, and identity document.
3. Access the official Netcare recruitment platform or portal.
4. Search for reference number JR108594.
5. Complete the online application form and upload your required documentation prior to the cutoff date.

Required Documents

• Updated Curriculum Vitae (CV)
• Copy of Grade 12 / NQF Level 4 certificate (or relevant administrative qualifications)
• Proof of identity
• Not specified by employer (additional attachments may be requested via the portal)

Important Notes & Deadlines

• Application Deadline: September 15, 2026 (1 day remaining from posting review date).
• Reference Number: JR108594
• Post Status: Listed as posted 4 days ago on the official job board.

Frequently Asked Questions (FAQs)

What is the deadline to apply for the Ward Administrator post?

The official closing date for this vacancy is September 15, 2026.

Is remote work allowed for this role?

No. The employer has specified that this position is strictly Onsite at Netcare Pholoso Hospital.

What qualifications are compulsory for this job?

You must have a Grade 12 or equivalent NQF Level 4 qualification, computer literacy, and 2–3 years of experience in an administration role.

What is the salary for the Ward Administrator position at Netcare?

The exact salary is not specified by employer in the job advertisement. Remuneration details are typically provided to selected candidates during the interview process.

Is SAP experience compulsory?

No. Computer literacy is essential, but specific knowledge of SAP IS-H is listed as a preferred/advantageous skill rather than a strict requirement.

How can I track my application status?

You can track your application status by logging into the Netcare careers portal using your profile credentials created during the application process.

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